Advanced settings for Bill to PO Matching

Advanced settings for Bill to PO Matching

Firstly, the Administrator needs to make sure that ‘PO Matching’ feature is enabled in the Bill approval workflow settings. To do so they need to go to Bill review and approval workflow under "Approval workflows" and click on the gear menu. Here is how it looks like:


Can a Bill be approved if it has not been matched with a Purchase Order?
The first setting provides an option to allow the approval of Bills which have not been matched with their corresponding Purchase Order(s). This option is based on a specific amount, which can be set by the Administrator. The amount limit will determine whether a Bill can only be approved after having been matched to its corresponding Purchases Order(s).

Can a Bill be approved if the total amount of all matched Bills exceeds the total amount of the matched Purchase Orders?
The second setting regulates whether or not Bills can be approved even if the Bill amount exceeds the amount of the initial Purchase Order(s). The Administrator can set the amount limit for Bills so that they can exceed the Purchase Order(s) by a certain amount and still be approved.

Can a Bill be matched with a Purchase Order that is dated after the Bill?
The third setting regulates whether or not Bills can be matched to Purchase Order(s) that were issued later than the corresponding Bill.




    • Related Articles

    • What is Bill to PO Matching?

      ApprovalMax enables Approvers to manually match incoming Bills with the initial Purchase Orders before making their approval decision. This allows for much more control and accuracy at this stage of the approval process. Limitations for approvals can ...
    • Xero Bill life cycle

      Bill creation There are several ways of creating Bills in ApprovalMax, please follow this link for details: How you can create Bills in ApprovalMax. Bill-to-PO matching The current Bill Approvers, Purchase Order Requesters and Administrators of an ...
    • Up to which point in the workflow can Bill to PO matching be done?

      The Bill to PO matching can be done up to the point where the: Bill is approved Purchase Order* is marked as billed * – only approved Purchase Orders originated both in Xero and ApprovalMax can be matched with Bills.
    • How can I enable Bill to PO Matching?

      This is how you enable the Bill to PO matching feature: Go to Approval workflows > Bill Review and Approval workflow. Click on theicon and enable PO Matching. Now, you will see matching blocks for both Bills and Purchase Orders. Learn how to match ...
    • How is Bill to PO Matching reflected in reporting?

      In the reports, ApprovalMax includes all relevant Bill to PO Matching data and presents the information on which Bills and Purchase Orders were matched. Users are also able to view the Purchase Order Balance. The PO Balance report shows the remaining ...