Advanced Matching: support of the "10 cents rule" while auto-marking Purchase Orders as Billed

Advanced Matching: support of the "10 cents rule" while auto-marking Purchase Orders as Billed

ApprovalMax supports the 10 cent deviation rule during the auto-marking of Purchase Orders as Billed.

What does this mean exactly?

ApprovalMax supports the automatic marking of Purchase Order(s) as Billed on the approval of the last Bill matched to this Purchase Order if the settings for the remaining Purchase Order balance specified in the Bill Creation, Review and Approval workflow are met. 
  1. Navigate to the main menu, select your Organisation and open the Approval Workflows page under Workflows and Settings:


  2. Select the Bill Creation, Review and Approval workflow, open it and click on the gear icon:




  3. Scroll down to the Purchase Order Matching section and activate your preferred option for "Can a Bill be approved if the remaining balance of any matched Purchase Order is below zero":

  1. If the option "Can a Bill be approved if the remaining balance of any matched Purchase Order is below zero" is set to "Yes, such Bills can be approved",  Purchase Orders will be auto-marked as Billed if the Purchase Order's remaining balance is below 10 cents.

  2. If the option "Can a Bill be approved if the remaining balance of any matched Purchase Order is below zero" is set to "Yes, such Bills can be approved if the PO's remaining balance is no more than X per cent below zero", Purchase Orders should get auto-marked as Billed if the Purchase Order's remaining balance is between -(X%+10 cents) and 10 cents.

    For example: if the Purchase Order amount is 100 AUD and the setting is 15%, it means a Bill can be approved if the Purchase Order's remaining balance is between -15,10 and 0,10.

  3. If the option "Can a Bill be approved if the remaining balance of any matched Purchase Order is below zero" is set to "Such Bills can be approved if the PO's remaining balance is no more than N below zero",  the Purchase Order should be auto-marked as Billed if its Purchase Order's remaining balance is between -(N+10 cents) and 10 cents.

    For example: if the Purchase Order amount is 10000 AUD and the setting is 1000 AUD, the sum of all matched Bills should be no more than 11000 AUD, i.e. the Purchase Order's remaining balance is between -1000,10 and 0,10.

  4. If the option "Can a Bill be approved if the remaining balance of any matched Purchase Order is below zero" is set to "No, such Bills cannot be approved", the Purchase Order should be auto-marked as Billed if its remaining balance is between -10 cents and 10 cents.