ApprovalMax Standalone Solution
How to add a Watcher to a request (Stand-alone)
In your Organisation, open the request to which you want to add a Watcher. To choose a Watcher, click on the button: In the Change Watchers window, click on the Add Watcher button and select a Watcher from the list: When all required Watchers have ...
Who can be added as a Watcher? (Stand-alone)
You can add users from the same Organisation as the request to act as a Watcher for that specific request. This means that users who belong to the same Organisation as the request can be designated as Watchers to ensure that they receive ...
Who can edit/delete a Watcher? (Stand-alone)
Watchers (for themselves) Organisation Administrators The same user who added the Watcher
Who can add Watchers to a request? (Stand-alone)
Other watchers Requesters Any Approver of the request (in any approval step) Organisation Administrators
What Watchers can/cannot do (Stand-alone)
As a Watcher in ApprovalMax, you have certain capabilities and restrictions. Here's a breakdown of what Watchers can and cannot do: Watchers can Watchers cannot View the document details Change the status of a document (approve or reject) Receive ...
What is the "Watchers" functionality? (Stand-alone)
The "Watchers" functionality in ApprovalMax allows users to closely monitor and stay informed about specific approval requests within the system. When a user is assigned as a "Watcher" for a particular request, they will receive notifications and ...
Can I download attachment archive for all requests? (Stand-alone)
Yes, the attachment archive for all requests can be downloaded with a single click. This is how you download multiple audit reports in a single archive: Go to the main menu, select your Organisation and open Reports page under Reports section. Open ...
How can I set up an approval matrix? (Stand-alone)
This is how you define the conditions for the selection of Approvers in a step: In the main menu, select your Organisation and open Approval Workflows under Workflows And Settings: Select an approval workflow, or create a new one: Then, navigate to ...
How can I set a "Does not match" condition in the approval matrix? (Stand-alone)
The approval matrix allows the definition of rules that determine which Approvers will be selected for each particular request. Conditions are set based on the requester/ values for created custom fields. Although positive rules are set by default, ...
Workflow version history (Stand-alone)
ApprovalMax supports a feature to review the previous versions of the workflow versioning. Every workflow version has the following data: Author Creation date Version # Comment By clicking on the clock button, a list of workflow archive versions is ...
Video: How to work with ApprovalMax Standalone?
ApprovalMax product walk-through: how to work with ApprovalMax Standalone https://youtu.be/uuVPTnv4b3E
Why are the links that were added to a stand-alone request not clickable?
Links that were added to a stand-alone request are not clickable because this would pose a security risk. To minimise the risk of clicking on a phishing link, ApprovalMax does not support hyperlinks in stand-alone workflows.
Is it possible to set up approver in the next step, based on the previous approver? (Stand-alone)
No, currently, it is not possible to set up next step approver in approval workflow based on the previous step.
What happens if I delete the workflow? (Stand-alone)
If you accidentally delete your workflow, it is not possible to recover it, unfortunately. You can create a new workflow from scratch or copy/adjust it.
Video: How to configure Auto-approvals? (Stand-alone)
ApprovalMax product walk-through: how to configure Auto-approvals:
How can I copy workflow settings to another Organisation? (Stand-alone)
ApprovalMax supports a tool that allows to copy a workflow setup between different workflow types in the same Organisation and between different Organisations under the same account. The Copy Workflow tool helps to reduce the time needed for the ...
Is it possible to run reports for offboarded users? (Stand-alone)
No, once a user has been deleted (offboarded), reports with the name of this user will not be available. It is also not possible to run reports for requests created by a deleted user.
Can I copy users between Organisations? (Stand-alone)
Unfortunately, this is not possible. You need to invite users to each Organisation, and users need to accept the invitation before they can perform any actions for a certain Organisation in the system. You can speed up the process by adding users to ...
How can I add users in ApprovalMax? (Stand-alone)
This is how you add users in ApprovalMax: Go to the main menu, select your Organisation and open Users page under "Workflows and Settings". Click on the button and type in the user’s email address. You can enter multiple email addresses; separated ...
How can Administrators manage Delegates? (Stand-alone)
When Approvers are on holiday, either the Administrator or the Approvers themselves have the option to assign a Delegate to handle approval requests on their behalf. By setting a Delegate, all approval requests that would ordinarily be sent to the ...
How can I copy rules from one user to another? (Stand-alone)
ApprovalMax provides Organisation Administrators with the option to copy rules between Requesters and Approvers within the same step in the matrix and as well different steps of the same approval workflow. Here is how this can be done: In the main ...
For which Organisations are stand-alone workflows available?
Stand-alone workflows are available for Organisations with: Normal trials Advanced feature trials with a standard subscription Premium subscriptions Partner status: Partners can nominate one of their Organisations as a free Partner edition ...
How to delete (offboard) users in ApprovalMax (Stand-alone)
The Offboarding feature allows you to delete (offboard) users without leaving unnecessary traces that could block other operations in this Organisation. You can also replace offboarded users in their role as authors of requests in the workflows. For ...
How to set up an auto-approval step (Stand-alone)
In the main menu, select the Organisation for which you want to specify an auto-approval step. Then go to "Approval workflows" under "Workflows and settings": Open the workflow for which you want to specify an auto-approval step and click on the “+” ...
What is auto-approval step? (Stand-alone)
Auto-approval step is an additional first step in workflow (except Vendor approval workflow) available during Trial period and Advanced feature trial period and in Advanced/Premium plans. With this step you can specify rules for automatic approval of ...
How can I change the time zone for my stand-alone Organisation?
Only an Organisation's Account Owner can change its time zone. This is how the time zone can be changed: In ApprovalMax, open the Organisation settings page and select your preferred time zone: Save the changes you made.
How can I change the default currency? (Stand-alone)
This is how you can change the default currency in an Organisation that uses stand-alone workflows: Open the main menu and select your Organisation. Navigate to the "Organisation settings" page under "Workflows and settings" section: Select a new ...
Can I enter my own values in the fields of a stand-alone request?
Unfortunately, you can only use the predefined values that have been specified in the approval matrix by an Administrator of the Organisation.
How alternative rules in the approval matrix work (Stand-alone)
The approval matrix allows the definition of rules that determine which Approvers will be selected for each particular request. Conditions are set based on the master data created in the approval matrix. This is how you add an alternative rule: ...
Parallel and sequential approvals (Stand-alone)
ApprovalMax supports both parallel and sequential approvals for documents. Set parallel approvals if you have several approvers in one step and need any or all of them to approve a document. Set sequential approvals if you have approvers from ...
Report scheduler (Stand-alone)
It is now possible to schedule the sending of reports. This is how it works: In the main menu, select your Organisation and go to the Reporting section. Open report and click on the clock icon: Add a rule name, type in the email address of users you ...
Where I can find a reporting function? (Stand-alone)
To access the reporting feature, navigate to the main menu in the upper left-hand corner, select your Organisation and open "Reports": Here you have the option to create your own report with filters that reflect your particular needs. This is how you ...
What is a Default Approver? (Stand-alone)
When a new value is added to a field in the workflow, chances are that this is not reflected in the approval matrix for a particular step. To avoid an automatic approval of such not yet allocated requests, a “Default Approver” can be specified for ...
How can I assign a new role to a user? (Stand-alone)
Company admins can assign different roles to the users. To assign a new role to a user, simply navigate to the Users page under the main menu and select a role from the drop-down menu next to the user:
Roles in ApprovalMax (Stand-alone)
There are three types of roles in ApprovalMax: Account-based, Organisation-based and Workflow-based roles. Within one Organisation a user in ApprovalMax can have one Account-based or Organisation-based role and at the same time be assigned to several ...
How can I specify instructions for Requesters? (Stand-alone)
An Organisation's Administrator can provide a message that will be shown to Requesters during request creation. This is how instructions for Stand-alone Requesters can be set up: In the main menu (in the left upper corner) select your Organisation ...
Approval decision policy (Stand-alone)
If you have the same Approvers in several steps of an approval workflow, you can decide whether they all have to approve in each and every one of the steps, or if the approval decision made in the first step is to be applied to all other steps too. ...
Can I specify how many Approvers need to approve in order to authorise a step? (Stand-alone)
ApprovalMax supports two approval conditions: “All” and “Any of”. They determine how many of the Approvers are required to complete the step — either all or a number of the assigned Approvers.
Getting started guide for stand-alone workflows
What is a stand-alone workflow? Stand-alone workflows are not connected to any online accounting platform. They can be used for the approval of any request or document, e.g. contract approval, capital expenditure (CapEx), supplier approval, request ...
Approval conditions (Stand-alone)
In any approval step, there can be multiple Approvers. If this is the case, you can specify how such a request should be handled. For this, you can choose between two approval conditions: “All” and “Any of”. They determine how many of the Approvers ...
Next page