Bill workflow
How can I restrict the Requesters of QuickBooks Online Bills?
ApprovalMax allows to restrict Requesters in terms of what data they're able to see and work with when creating Bills. You can, for example, configure their access rights for Bills creation in a way that individual Requesters are only allowed to ...
Can a Default Approver reassign requests? (QuickBooks Online)
Yes, Default Approvers have several options. They can: Add other Approvers from their Organisation Remove the ones they have previously added Reassign requests to another Approver
Video: How to copy a Bill or Purchase Order to create a new Bill for approval directly in ApprovalMax
ApprovalMax product walk-through: How to copy a Bill or Purchase Order to create a new Bill for approval directly in ApprovalMax How to copy a Bill or Purchase Order to create a new Bill for approval directly in ApprovalMax - YouTube You can also ...
Video: How to submit a Bill for approval directly in ApprovalMax
ApprovalMax product walk-through: How to submit a Bill for approval directly in ApprovalMax How to submit a Bill for approval directly in ApprovalMax - YouTube You can also refer to this article: How to create QuickBooks Online Bills for approval in ...
Is it possible to put QuickBooks Online Bills on hold?
Currently, ApprovalMax does not support a "put on hold" functionality. All requests waiting for your approval are in the "Decision required" section:
Does ApprovalMax support a review and editing functionality for QuickBooks Online Bills?
Unfortunately, no. Bills can be modified exclusively by the person who created them (the Requester), and only up to the point of full approval. If any changes are applied during the approval workflow, the respective Bill will start going through ...
How is a lock date handled in QuickBooks Online?
What is a lock date in QuickBooks Online? QuickBooks Online offers the option to "Close the Books" by finalising financial statements for a specified period, with password protection to prevent any alterations to that information. By setting a ...
How to copy QuickBooks Online PO to a Bill?
ApprovalMax allows Purchase Order Requesters to copy fully approved Purchase Orders to Bills. Please note: the Purchase Order Requester needs to be added also as a Bill Requester in the "Bill Creation and Approval" workflow. This is how it works: ...
How can I hide Categories/Items for QuickBooks Online Bill?
It is possible to hide QuickBooks Online Categories/ Items from the Bill creation form. This is how it can be done by a company Administrator: Find a proper Organisation under the main menu and click on "Approval workflows" Choose the right workflow ...
How to create QuickBooks Online Bills for approval in ApprovalMax
There are several options for creating Bills which are then run through the approval workflow in ApprovalMax. Each one has advantages as well as disadvantages, depending on your business needs. Among them: Direct Dext to ApprovalMax integration for ...
Attaching files to QuickBooks Online Bills
During the creation of QuickBooks Online Bills in ApprovalMax, you can attach files. However, some technical limitations do apply: · File extensions: PDF, Word, Excel, Images (same as in QuickBooks Online) · Max. file size: 25 MB ...
Can I pull Bills from QuickBooks Online to ApprovalMax?
Pulling existing Bills from QuickBooks Online to ApprovalMax is currently not possible because the QuickBooks Online API doesn't allow ApprovalMax to do this. However, you can create your Bills directly in ApprovalMax, run them through predefined ...
Can I approve QuickBooks Online Bills?
Yes. You can now create bills in ApprovalMax, route them through a multi-step approval workflow and then push them to QuickBooks Online on approval completion.
Popular Articles
Roles in ApprovalMax
There are two types of roles in ApprovalMax: Organisation-based roles and Request-based roles. A user in ApprovalMax can have one Organisation-based role and at the same time be assigned to several Request-based roles. In this case, the authorities ...
Budget management
We are currently working on a feature to allow checking Bills and Purchase Orders against the budgets that can be pulled from Xero. The Beta version is already available, so please contact us if you’d be interested in giving it a try. Once the ...
Support Policy
Within the trial or subscription period feel free to contact us and our Customer Support team will be happy to help you. When signing up for an ApprovalMax subscription, you automatically get access to our Standard Support service. Approved Partner ...
Can I approve QuickBooks Online Bills?
Yes. You can now create bills in ApprovalMax, route them through a multi-step approval workflow and then push them to QuickBooks Online on approval completion.
Approval conditions
In any approval step, there can be multiple Approvers. If this is the case, you can specify how such a request should be handled. For this, you can choose between two approval conditions: “All” and “Any of”. They determine how many of the Approvers ...