Mileage settings allow your Organisation to define how distance-based expenses are calculated and recorded in expense claims.
Once configured, the mileage rate and account are automatically applied to mileage lines when a Requester adds them to an out-of-pocket expense claim.
Please note: Mileage is only available on out-of-pocket expense claims; it is not supported on corporate card claims.
To configure your mileage settings
In the Expense Claim Workflow, click the Gear icon to open the workflow settings.
Open the Mileage tab.
In the Mileage tab, configure the following settings for how mileage expenses are calculated and recorded:
Mileage rate per unit — enter the reimbursement rate per unit in your Organisation's currency. The specified rate is automatically applied to mileage lines by default, but the Requester can override it on individual lines.
Account for mileage — select the Xero account that mileage expenses will be posted to from the drop-down list of available accounts. The selected account is automatically applied to mileage lines by default, but the Requester can override it on individual lines.
Once you have finished configuring mileage settings, click on Save changes, then activate/update the workflow to apply them.