Release 2025-07-29

ApprovalMax Pay Wallets are now available in beta for Xero-connected organisations registered in the UK. This feature allows you to set up and manage multicurrency wallets, pay batch payments with a single click, and streamline your AP payment workflows—all within ApprovalMax.
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The Confirmation of Payee (CoP) feature is now available to all Xero-connected Organisations using ApprovalMax Pay. CoP helps reduce payment fraud by verifying that the account name matches the bank details entered during payment creation or editing.
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CoP results — full match, close match or no match — are displayed directly in the Payment Details section as well as during Batch Payment creation and approval.

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NetSuite-connected Organisations in ApprovalMax can now manually match incoming Bills to their original Purchase Orders for better control and accuracy during approvals. Approvers can review Bills in the context of the relevant Purchase Order before making their final decision.
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Matching behaviour can be adjusted in your workflow settings, and all actions are recorded in the audit trail.

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All NetSuite-connected Organisations can now directly generate line-level reports for Vendor Bills in ApprovalMax. This gives Administrators better visibility and control over their financial data by allowing reporting on each Line Item of a Bill.
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Line Item reports can be filtered, customised by column selection and exported in CSV format.

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Bill-to-PO Matching for Xero: improved reference handling when copying Bills from Purchase Orders
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​For Xero-connected Organisations, the Bill Reference field is automatically filled when creating a Bill by copying from a Purchase Order. If the original Purchase Order includes a reference number, that reference number will be used. If the Purchase Order reference is empty, the Purchase Order number will be copied instead.
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Administrators and Workflow Managers now receive a clear error message when saving or updating a workflow if a removed Requester is still used in its approval conditions. This prevents silent rule overrides and helps maintain approval logic consistency.
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The message will prompt users to remove the Requester from all approval rules before proceeding.

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Organisations paying for ApprovalMax with Direct Billing can now purchase ApprovalMax Capture or ApprovalMax Pay add-ons

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ApprovalMax Capture now prioritises Vendor terms from the NetSuite cache to more accurately detect due dates on Bills uploaded via ApprovalMax Capture.
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