If you want to use ApprovalMax in connection with your accounting software, please note that each ApprovalMax Organisation corresponds to one particular organisation in your accounting system (Xero or QuickBooks Online).
For example, if you have one Xero file, you'll need an ApprovalMax subscription for one Organisation. If you have 5 Xero files, you'll need an ApprovalMax subscription for 5 Organisations.
If you retire a connected organisation in your accounting system, you also need to retire the corresponding Organisation in ApprovalMax. A retired ApprovalMax Organisation frees up a space in the very same subscription it had been assigned to and you can add a new Organisation instead. If you don’t want to assign a new Organisation in its place, you need to downgrade your subscription because the subscription billing won’t be reduced automatically. Only a subscription downgrade will adjust your monthly billing amount.
ApprovalMax offers different subscription plans, for details please refer to Which subscription plan is right for me.