How it works:
- Expenses are first submitted to Expensify and then published to Xero (either in "Draft" or "Awaiting approval" status: https://docs.expensify.com/xero/xero-setup/xero-advanced-features).
- If they are published as "Awaiting approval", ApprovalMax will automatically pick them up within 30 minutes and start the approval workflow specified for them.
- If they are published as "Draft", an accountant needs to click "Submit for approval" in Xero first before ApprovalMax can pick them up.
- Once a Bill is approved in ApprovalMax, it's status in Xero is changed from "Awaiting approval" to "Awaiting payment".