ApprovalMax is licensed per company. One company in ApprovalMax corresponds to one company in accounting system (Xero or QuickBooks Online). The number of users/operations is unlimited for each company.
The right option depends on your needs.
If you want to use only the pre-defined workflows that are integrating deeply with Xero, than the ApprovalMax for Xero plan is right for you. Likewise, you should choose ApprovalMax for QuickBooks Online plan if you need the pre-defined QuickBooks integrated workflows.
If you also want to work with other workflows such as capex approvals, or travel requests the Professional plan is the one for you.
You can decide on monthly or annual payments, and choose your currency. Please make your choice before clicking "Buy now" and double-check before you complete your order.