Recurring Purchase Order
I would like to know the posibility to create a recurring purchase orders like rent, electricity, cleaning ect.. If its not available suggesting ApprovalMax to introduce to the system ASAP.
Thank you for your feedback!
Could you please describe your use case in details? Why do you need recurring PO and not recurring bills?
We’d appreciate if you could describe your situation as detailed as possible in comments, so that we could understand it correctly and help.
Andrew Weston commented
Our accounts payable process requires we use purchase orders to back all our purchases - our suppliers cannot invoice without a PO. As many of our suppliers provide ongoing services for an agreed monthly fee, it would be very straightforward to be able to create recurring purchase orders for them for the entire year.
I agree with the comments below and suggest that a recurring purchase order facility would be very useful. I have clients who have also requested this, and although the quantity and often the price are the same each month, the orders still need to be approved by management.
Thank you very much for your detailed response! That has helped us a lot to understand the issue. We'll consider it for development and keep you informed.
Have a great day!
Adding to Kusal’s suggestion. I am experiencing the same. Those recurring operating expenses could be hard to create standing POs. In my case, the company’s PO policy is defined as a form of commitment of a purchase to the vendor. We might have an agreed rate with the vendor on annual basis but the quantity varies month by month or as and when incurred. The approvers will not approve PO based on estimation (agreed rate x estimated qty). What if we overcommitted to the vendor? Hence, there are many instances where Requestor creates PO only after an invoice is received e.g. Telephone bills, utilities charges, courier charges, etc. Having said that, PO may not seem to be serving its purpose. Or ApprovalMax has other solution that you could recommend?
I agree. We have set up Standing Purchase Orders for these which we match to many bills. It is not ideal as you check the info about all previous matched bills but it is better than nothing
Sarah Yilmaz commented
This would be a very useful function and would save time for our administrators
Rebecca Morrison commented
Hello, Is it possible to have recurring PO's for items such as gas, electricity, telephone bills etc?